Venue sourcing & procurement in China
Find the perfect venue for your event in China — at the right price.
Whether you're planning an executive meeting, international conference, product launch or gala dinner, we help you source the right venue — and handle the comparison, negotiation, contract and on-site coordination for you.
What is venue sourcing in China?
Venue sourcing in China is finding, comparing, negotiating and contracting the right meeting or event venue — from five-star hotels and conference centres to ballrooms and unique event spaces. China Business Travel offers venue sourcing and procurement: we shortlist venues, run site inspections, handle hotel negotiation and contracts, and manage the venue end to end.
The right venue for every event
A conference venue, a meeting venue, a ballroom or an event space — matched to the occasion.
Venue sourcing, done as procurement
Not just a booking — a full venue-procurement process, from a clear venue checklist to the signed contract.
Needs analysis
Format, headcount, budget and goals.
Proposal
Venue options and recommendations.
City recommendation
The right city for your event.
Venue shortlist
Venue selection and comparison.
Site inspection
On-site or online video viewing.
Price negotiation
Hotel negotiation for the best value.
Contract
Contract review and signing.
On-site execution
Venue coordination on the day.
Event close
Handover and settlement.
Report
A clear post-event report.
Your procurement partner, not a booking site
National resource network
Coverage across Shanghai, Beijing, Shenzhen, Guangzhou, Hangzhou and Chengdu.
Independent recommendation
We recommend by your needs — not the hotel that pays the highest commission.
Professional procurement
Price comparison, contract review and hotel negotiation — real venue procurement.
International standards
Familiar with the procurement processes global enterprises expect.
Multilingual communication
English, Spanish, Portuguese, Arabic and more.
One-stop management
From finding the venue to the end of the event, one project manager owns it.
Popular meeting cities in China
Where each city is strongest — so your venue matches the event.
Shanghai
Beijing
Shenzhen
Guangzhou
Hangzhou
Chengdu
Hong Kong
More cities
Venue reference by type
A quick guide to venue type, capacity and the events each suits. Exact pricing varies by city and season, so we quote per project.
| Venue type | Capacity | Best for |
|---|---|---|
| Five-star hotel meeting room | 20–100 | Executive meetings |
| Ballroom | 100–500 | Annual meetings & gala dinners |
| International conference centre | 500–3,000 | International conventions |
| Resort | 50–300 | Corporate retreats |
| Creative / event space | 20–150 | Product launches |
China meeting cities & venue guide
From conference venues in Shanghai and meeting venues in Beijing to event venues in Shenzhen and hotel conference rooms in Guangzhou — where to host, and what to book.
| City | Best for | Recommended venue types |
|---|---|---|
| Shanghai | International conferences | Five-star hotels, conference centres |
| Beijing | Government & association meetings | International conference centres |
| Shenzhen | Technology companies | Innovation centres, hotels |
| Guangzhou | Trade-show events | Convention centres, hotels |
| Hangzhou | Corporate retreats | Resorts, conference hotels |
| Chengdu | Team activities | Resorts, holiday hotels |
Frequently asked questions
How do you choose the most suitable meeting venue?
Can you help us negotiate hotel prices?
Can you arrange a site inspection?
Can you run the whole meeting?
Can you recommend several cities at once?
Looking for the perfect venue in China?
Let our venue sourcing specialists help you find the right venue with the best value — shortlisted, inspected, negotiated and contracted for you.