Corporate Events in China, run end to end
From a 20-person board meeting to a 1,000-person international corporate conference — planning, supplier management, on-site execution and full project management.
China Business Travel is not a traditional event agency. We are a China business solutions provider for international companies — which is why our meetings, events, incentive programmes and group travel all run through one project manager, one standard and one transparent budget.
Six ways we run corporate events in China
Meetings, brand events, incentive programmes, group travel and venue procurement are bought by different teams inside your company — so we run them as six distinct services, each with its own specialists.
Corporate Event Management in China
Product launches, brand activations, gala dinners, award ceremonies, opening ceremonies and corporate celebrations — planned, sourced and executed on the ground.
Explore event management →Corporate Meetings & Conferences in China
Board meetings, executive meetings, leadership summits, annual conferences, partner conferences, financial forums and executive roundtables — with strict confidentiality.
Explore meetings & conferences →Corporate Incentive Travel in China
Sales incentive trips, dealer incentive programmes, VIP client appreciation trips, employee reward programmes, executive incentive travel and top-performer award trips.
Explore incentive travel →Corporate Group Travel in China
Company trips designed to help teams relax, connect and create memories — employee group travel, executive leisure trips, annual company trips and client appreciation tours.
Explore group travel →Venue Sourcing in China
Hotels, conference centres, ballrooms and special event spaces — sourced, compared, negotiated and contracted. We recommend what fits your brief, not the highest commission.
Explore venue sourcing →Sample Corporate Event Programs in China
Example itineraries for meetings, incentive travel, conferences and company group tours. Every programme is rebuilt around your headcount, cities, industry and budget.
Browse sample programs →Meetings & Conferences, or Event Management?
Many companies mix these two together — but the client need is different. Meetings serve internal and industry exchange; events serve brand and marketing.
One more thing that matters for meetings: a great many of them are internal company meetings, where security and privacy are critical. We have deep experience running these — the whole process is closed and confidential.
Industries we serve
We specialize in supporting the event standards expected by Fortune 500 companies and multinational organizations.
How a project runs, start to finish
One project manager owns the whole programme — from the first briefing call to the final report.
Briefing
Budget, headcount, objectives, city and duration.
Planning
Theme, run-of-show, creative proposal and budget plan.
Venue sourcing
Hotels, conference centres, ballrooms and special venues.
Supplier management
Stage, lighting, sound, LED, photography, video, hosts and hostesses.
On-site execution
Build, registration, run-of-show control, coordination and guest reception.
Wrap-up
Photos, video, event report and client feedback.
Built for the standards global companies expect
Security & privacy first
For confidential internal meetings the whole process is closed. Strict NDAs, controlled access and venue privacy — this is a core part of what we do, not an add-on.
International service experience
We know the project-management processes and service standards multinational companies work to, and run to a strict SOP.
Nationwide resource network
Covering Shanghai, Beijing, Shenzhen, Guangzhou, Hangzhou, Chengdu and other major business cities.
Multilingual team
English, Spanish, Portuguese, French, German, Russian, Arabic, Korean and Japanese, among others.
Transparent budgets
Budgets are open and transparent, with all suppliers managed under one contract — no hidden mark-ups.
One project manager
From planning to on-site delivery, a single project manager owns your programme end to end.
Cities we deliver in
Most clients choose Beijing, Shanghai and Hong Kong — but we cover all of China's major business cities.
A sense of the work
We show the programme, not the client name — confidentiality applies to every project we run.
US Hollywood celebrity event
Global insurance group annual conference
Executive roundtable conference
New-energy-vehicle executive summit
International technology partner conference
Global insurance group leadership meeting
Board strategy meeting
Smallest programme we run
Everything the programme needs
Questions we're asked most
How many guests can you handle?
We generally run corporate business events for 20–1,000 people. The largest event we have delivered to date was 820 guests; the smallest was 8.
Can you take responsibility for the whole project?
Yes. From planning through to on-site execution, we are responsible for the entire programme.
Can you arrange simultaneous interpretation?
Yes — we support more than ten languages, including English, Spanish, Portuguese and Arabic.
Can you arrange hotels and transport?
Yes. We provide complete business hospitality services, including hotels, transport and VIP reception.
Can the programme run across several cities?
Yes. We cover China's major business cities — most often Beijing, Shanghai and Shenzhen.
Can you help with invitation letters and visas?
Yes. We provide business invitations and conference support.
Can you add company visits to a meeting or incentive programme?
Yes — and this is one of our strengths. After a conference we can arrange factory visits, technology company visits, supplier meetings and trade-show attendance.
How is confidentiality handled?
Strict NDAs, closed-door delivery and venue privacy. For internal corporate meetings, security and privacy of the meeting content are treated as core requirements.
Planning a corporate event in China?
Talk to our project team. Tell us your budget, headcount and objectives, and we'll come back with a complete solution for your programme.
Talk to our project team → See sample programs